IMPORTANT: HOC will NOT BE sending out any communications (e.g. email) to group members. It is the responsibility of the Group Coordinator to ensure group members receive the correct information for group registration.
STEP 1: Collect the full names of each member of the group (must have a minimum of 4 names to submit a Group Request Form) and the camp program each camper will be enrolling in. Please note that ALL Overnight Programs are eligible for a group discount. In addition, the Group Coordinator's own child(ren) should be included in the list.
STEP 2: Click this link to submit a Group Request Form. You will be asked to enter the information collected above.
STEP 3: Once the Group Request Form has been received and approved, the Group Coordinator will receive a HOC Group Approved/Discount Passcode confirmation email back (allow for 1-2 business days in some circumstances) from a HOC Administrator. The group confirmation email will outline the following:
- Unique Group Discount Passcode with further details for all parents to follow when registering their child(ren) in the group.
- The expiry date for Group Discount Passcode. Campers in the group will be required to register within 20 days of the Group Coordinator receiving the HOC Group Approved/Discount Passcode confirmation email, in order to be eligible for the Group Discount.
- Group Coordinator expectations and next steps.
STEP 4: The Group Coordinator must contact each parent of the campers listed on the Group Request Form. Our recommendation is for Group Coordinators to send all group parents (via email) a copy of the HOC Group Approved/Discount Passcode confirmation email (see above) so they have all the necessary information in writing.
IMPORTANT: All campers in the group must enter the HOC Group Approved/Discount Passcode in order to view and select the group rates and to be linked to the group for cabin assignment purposes. If a camper has registered prior to the group being approved, and/or without entering the HOC Group Approved/Discount Passcode, they are not entitled to the group rate or cannot be counted in as one of the minimum 4 campers. No exceptions.
STEP 5: Once the 20-day expiry has passed, the Group Coordinator will receive a second email outlining the status/list of all campers who have successfully registered within the group. The Group Coordinator will then be required to submit a Cabin Request Form based on this confirmation. The Cabin Request Form can be located under the Forms section of the Campsite Parent Dashboard.
STEP 6: The HOC Administrator will then allocate the appropriate Group Coordinator Discount to the Group Coordinator camper's registration account. Discounts will be based on the number of campers registered in the group within the 20-day period
4 - 7 campers = $80 (Incl. 13% HST)
8 - 11 campers = $160 (Incl. 13% HST)
12+ campers = $240 (Incl. 13% HST)